What is Proximity Bias: Definition And Tips To Avoid

With the help of proximity bias, one can work remotely and be less productive than the employees who work at the office.

One should know about the concept of What is Proximity Bias as it combines insensible bias, which results in poison and can harm the employee’s potential efforts.

Proximity bias is unwarranted. One can also ignore proximity bias by having inclusive communication or making more ways to work efficiently. Proximity bias can also be known as an inherent tendency to favor people.

What Is Proximity Bias?

Proximity bias refers to the tendency to prefer or give preferential treatment to individuals or groups based on their physical or geographical proximity to themselves.

This bias can manifest in various ways, such as preferring to work with or hire individuals located nearby or assuming that physically closer people are more trustworthy or competent than those who are farther away.

Proximity bias can also be observed in areas such as news coverage, where news outlets may focus more on stories that are happening closer to their headquarters or in their immediate vicinity, even if other events elsewhere are more significant or newsworthy.

It is important to be aware of proximity bias as it can result in unfair treatment of individuals or groups based on factors that are beyond their control.

By recognizing and addressing proximity bias, individuals and organizations can ensure that they are making decisions based on merit and not just on physical proximity.

We can also see some examples of proximity bias in an organization, such as:

  • Some HR managers rate their employee’s work more highly than remote employees considering their performance.
  • Also, essential tasks or growth opportunities are given to those already working in big companies.
  • Those working from their home are not included in the meeting held at HQ. The organization is lost if an employee fails in his project or task.

How does proximity bias matter in the workplace?

Usually, proximity bias should not be an organization as it differentiates between employees and remote workers. To apply proximity bias in a business, a manager or leader must understand the definition of proximity bias to avoid conflicts.

Proximity mainly has three types of bias: confirmation bias, brilliance bias, and sampling bias, which affect the ability to be critically involved with information.

Usually, proximity bias does not positively affect employees working in the workplace. We can see many relevant points that matter about proximity bias.

Long-term vision.

If you allow proximity bias at your workplace, it may provide a short-term benefit of no use.

To succeed, one needs to have a long-term vision by taking the risk for remote employees and helping your business make a proper strategic plan.

Also, one can get a way to come out of the specific problem by accurately using proximity bias.

Low staff involvement.

Employees who don’t feel satisfied while working have less involvement in their work.
If a company wants to grow in the market, they need to have their staff’s 100% involvement as staff members matter a lot for business growth.

Many surveys show that companies with huge staff involvement are more productive and profitable than other companies.

Also, you can’t pressure your employees to work according to you as they will only be able to handle overburden.

Less workplace competence

At the workplace, it becomes essential to understand the importance of proximity bias if people will not work efficiently, the company can’t grow.

Also, at the workplace, one can include increment and reward processes that affect objective performance metrics that help in decreasing the chance of finding the best employees for jobs.

If staff involvement is not present at the workplace, it automatically results in high turnover, which can also affect their business.

People who are performing well go to another place to find new job opportunities for them where they can grow more effectively.

Less workforce diversity

The definition of proximity bias at the workplace can be understood by the number of people who have decided to work remotely without anyone’s support or favor.

Also, in an organization, you can have many women, international employees, and workers who primarily work in a group and usually choose to work alone.

Due to this behavior, a company loses its perspective and opportunities from these groups


Also, less workforce diversity can result in weak performance, and they will be useless to the company. As an employee, you need to work together to generate more earning opportunities for yourself in a better way.

How to avoid proximity bias?

Usually, proximity bias describes that managers are more concerned about the employees close to them. Those who work as individuals, not in a team, are treated less than close ones.

In any workplace, proximity bias should not be done by HR leaders as they need to consider all the employees equally as they work for them.

Inclusive communication.

To understand What proximity bias is, first of all, managers must be proactive in facing challenges related to proximity bias by having transparent and clear communication with equality with distinctive employees despite focusing on on-site workers.

Also, a manager needs to make planning and structure communication so that they can provide an equal level of management oversight and try to support the most deserving team member or group.

It will help the manager deliver the same message through several channels for on-site and remote employees, which will benefit your business.

Reliable IT platforms with collaborative working software.

Most remote employees are highly reliable in IT infrastructure, equipment, and software.
Also, business managers should ensure they get full rights in whatever forms, such as collaborative working, remote working, and many other modes of working.

Today, IT infrastructure is highly demanded as many remote workers like to work individually rather than with a group or team.

More effective ways of working.

If one wants to make their business successful, one must arrange meetings as it is significant for sharing information with remote employees and workers.

Also, some companies think that making essential meetings can be virtual for on-site workers to log in at their positions or desk.

One needs to have open decision-making meetings to work with inclusive tools for remote workers to tackle proximity bias.
Also, as a manager, you need to focus on facilitating different and collaborative tools to make their work more effective.

We need to have more objective performance management and reward.
Motivating your remote workers by providing performance feedback and bonuses becomes very important.

You can also provide awards capable of challenging proximity bias in the minds of leaders and managers and try to decrease its power.

Also, as a manager, one needs to develop a performance framework with many objective goals that can help the company to stop the influence of proximity bias among employees and remote workers.

How Does Proximity Bias Matter In The Workplace

FAQs of Proximity Bias.

What impacts can we see of proximity bias?

In general, proximity bias has multiple impacts, such as low staff involvement, a less competitive workforce, and poor business decision-making. The proximity bias’s effect can be seen directly in employee productivity, huge turnover among the employees, and reduction in business growth.

What is the meaning of Proximity bias?

To understand proximity bias thoroughly, it can be seen as impulsive to favor people and ideas who are physically close to the managers. In other words, it is directly related to managers and leaders who show inappropriate behavior to their staff members compared with people working remotely or in office areas.

Is proximity bias having any adverse effect on the business?

Many times, proximity bias harms businesses due to the inappropriate behavior between remote workers and employees. Misunderstandings are created between leaders and managers. To make their business successful, they must have equality among their team members and staff.

Why is proximity necessary in the workplace?

Proximity bias is an idea by the managers that employees will be close to their group. In return, business leaders will receive efficient workers and achieve more success in the workplace than remote workers. Through proximity, a business can achieve growth and success at a time with the help of its employees.

How do people influence proximity?

Proximity can be related to the number of hours that people spend with each other while working together. According to a survey, it is found that there is a positive connection between the number of time spent together and the attachment between people.

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